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01722 742603 info@convenus.com

Login

Sign Up

After creating an account, you'll be able to track your payment status, track the confirmation and you can also rate the tour after you finished the tour.
Username*
Password*
Confirm Password*
First Name*
Last Name*
Birth Date*
Email*
Phone*
Country*
* Creating an account means you're okay with our Terms of Service and Privacy Statement.
Please agree to all the terms and conditions before proceeding to the next step

Already a member?

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Congress Hub

Delegate Services

Trusted Partners

We are delighted to work with the following trusted partners
Creating event support services that deliver the best user experience at an affordable price!

Convenus LLP are specialist providers of conference services delivered through a dedicated service – Congresshub:

Perfect for all congress, sporting and other major events, Congresshub can provide a bespoke, secure and cost effective online solution using our own platform, designed by us and our talented developers.

Established over 25 years ago we have invested heavily in the development of IT and online services to improve efficiency and enhance user experience.

Over the past 10 years we have extended our service to include a PCI Compliant online accommodation booking platform that is used in partnership with a number of Destination/Convention Bureau partners.

In addition, we now provide a range of cost effective and time saving software solutions to assist organisers who may not be in a position to employ a professional PCO or have decided to organise an event themselves. Our solutions therefore allow for the majority of delegate data capture to be carried out without the need for precious staff time or resources.

For all enquiries or assistance with log in or dashboard support please contact us as follows

Email

+44(0)1722 742603

Our services include the following:

Online Registration
Event Website

Fully responsive
Our Registration Forms are fully compatible and highly responsive in any screen sizes; desktop, mobile, laptop, iPad, or tablet.

Customisable

Flexible form fields allows us to provide a form to suit your requirements including pronouns, dietary requirements, accessible requirements, membership numbers, travel details – all in an intuitive format to allow for an easy user experience.

Attendee registrations
Allows registration for  attendees at a single time via form. Quick and easy access to data is provided allowing for manipulation of results by users. 

Registration attendee and status

A well ordered, systematic dashboard that is extremely easy to use, both at the front and backend and allows for quick and accurate reporting of data.

Online payment facilities
A full range of payment facilities can be included: Credit Card, BACS payments or even Purchase Orders – as agreed with Organisers.

The system will capture a purchase order number together with an uploaded copy to allow the organiser’s finance team to invoice the delegates.

Important note: Gateway Transaction charges of the total value for each registration package including any extras apply for credit cards (depending on which credit card is used) and BACS payments. This charge is over and above the fees for this service and will be deducted from the final total collected. 

Full reporting
A full range of reports are available to Organisers to keep updated on current progress, registration status and payments made. Release of retained funds can be arranged to support deposit payments etc.

PCI Compliant
We only use PCI Compliant servers to host our Registration forms. We also use an accredited and secure payment processor to collect fees which are held in a dedicated client account

Full reconciliation of fees
Our system records the current status of all registrations and we regularly chase outstanding debits. A full reconciliation of fees is carried out with our fees invoiced at the end of the registration period.

Action notifications
Whenever an action is completed – registration, payment, cancellation etc a notification is sent to the delegate, Admin and even the Organiser if you wish to keep updated.

 

Standard template

We have created an event website that is both visually appealing and highly functional. It can be customised to showcase your conference or event and provides all the pertinent information attendees need. The website’s template accommodates a branded banner that best represents your event.

In addition, customisation of the standard template is available at an additional cost based upon the work involved.

Fully hosted

We manage the content of your website hosted on https://congresshub.uk/event/conferencename, while still giving you the flexibility to redirect to a URL of your choice. 

Updated regularly

We handle all updates for your conference or event on a scheduled basis, usually every 4 weeks, but more frequent updates are available for an additional cost.

Clearly linked content

Links to all essential content such as Abstract Submission forms, Registration Forms are clearly linked and available to delegates.

Pricing

VAT applicable on all prices quoted.

Online Registration*

* Design and set up fee applies
See below*
  • Up to 50 registrations received = £450.00  + set up fee of £100.00
    50-75 Registrations received = £600.00 + set up fee of £100.00
    75-100 Registrations received = £700.00 - Set up included
    100 - 150 and above Registrations received £ 900.00  - Set up included
    150 and above - by negotiation
  • All above exclude VAT at prevailing rate.
  • £50.00 per change/amendment + VAT?  after form signed off
 
  • There is a processing fee charged by the secure provider of approx 3.4% per transaction which is deducted from the total and reconciled at the end of the event.
  • We provide all raw data from the entries for client to manage data for dietary requirements etc. 
  • We do not provide any direct delegate contact or chasing of payments or reconciliation of data for reporting purposes etc.
  • The form link is provided  to publish and circulate with a logo and header but there is not a website as such provided within these costs.

Event Website Template

* Design and set up fee applies
£750.00*
  • Our standard conference website template is £750.00 + VAT and is hosted using our own servers.
  • There is a non-refundable design and set-up fee of £250.00 + VAT.
  • The website template also allows you to add a branded banner to reflect your event in the best way possible. Once set up we will provide you with a URL for the website to communicate to your attendees. (Example: https://congresshub.uk/event/conference name)
  • Additionally, we offer customisation of our standard template at an extra cost based on the amount of work required.
  • If you require any additional modifications after the agreed customisation, we will provide you with a quote and charge accordingly.
  • Monthly updates are included in the plan. Additional changes in addition to the monthly updates will be charged for separately.